E-mail

Your Cobleskill e-mail address is   YourNetworkAccountUserName@cobleskill.edu

Electronic mail is the official means of communication at SUNY Cobleskill.  While many students prefer their own e-mail service and e-mail can be read/sent in a variety of ways, campus offices will be communicating with students via the CAMPUS e-mail system, Microsoft Office Outlook.  For additional information, consult the Knowledge Base article on accessing e-mail from your own computer:  http://sharepoint/kb/public/emailaccess.htm

 The primary role of SUNY Cobleskill’s student and faculty/staff mail servers is to send and receive messages.  These servers are NOT storage facilities.  Allowing e-mail messages to accumulate indefinitely can overwhelm available storage capacity and can cause servers to fail, disrupt e-mail services, and result in the irretrievable loss of stored files.  In order to properly maintain these functions, quota and management procedures have been put into effect.

A Cobleskill network account is required to access Cobleskill's e-mail servers which is set up with a unique username and password. 

Faculty/Staff:  Campus-standard software installed on all office/faculty computers include Microsoft Outlook  for e-mail access.  The following are mailbox quotas: 
 

Faculty/Staff e-mail accounts:  40MB

Office accounts:  40MB

Message send/receive size limits: 20MB

Students:  All students have a SUNY Cobleskill mailbox that will be used to disseminate information.  It is imperative that students check their campus e-mail accounts on a regular basis to be sure that they don't miss out on vital information.  The following are mailbox quotas:
 

Student e-mail accounts:   20MB

Message send/receive size limits: 10MB

How to activate your network account and e-mail services

Outlook Web Access is probably the easiest method for reading campus e-mail.  All users with authorized SUNY Cobleskill accounts may check their e-mail from residence hall rooms or from any off-campus location.  

·       From any computer with Internet access or from your residence hall room

·       Open your Web browser (for best results, use Internet Explorer 5.0 or higher)

·       Go to the SUNY Cobleskill home page:  www.cobleskill.edu

·       Click on Webmail at the bottom of the page

·       At the Microsoft Outlook Web access logon screen:

§       Enter coby2\ before your network account username (no spaces)    Coby2\YourNetworkAccountUsername

§       Enter your network account password

Some features of Microsoft Outlook that are available on campus may not be accessible from the Web page, but users will be able to view most options including Inbox, Contacts, and Calendar.  To access some secure, restricted areas (e.g. some web pages, M:drives, Faculty Y:drives), users will need to establish a Virtual Private Connection (VPN) to the local network which will allow access to these resources.

                 To locate e-mail addresses for faculty, staff, and students:

·       Search by last name in Microsoft Outlook's global address list

·       From the SUNY Cobleskill home page:  www.cobleskill.edu, click in the box before Search People, and enter last name. 

·       Enter the following web address: http://www.cobleskill.edu/People/ and follow instructions.

For additional information on e-mail, see the following documents:

• Network File Storage and Mailbox Quota Policy:  ITS policy and procedure dealing with mailbox quotas.
• Accessing Email from Your Own Computer:  Options for setting up Cobleskill e-mail, including reading e-mail from the Web and setting up Outlook XP/2000 or Outlook Express to read E-mail.
• Virtual Private Network (VPN):  Information about using VPN.
• Setting up COBY VPN connection for Windows XP/2000:  Instructions for VPN setup.
• E-mail Organization and Management:  Tips for dealing with "runaway" e-mail.
• Visit the Knowledge Base for many articles on specific e-mail topics.

Internet Access

Internet access is provided through the campus network.   Internet and bandwidth use is monitored using a PacketShaper.   All users are expected to abide by the Computer Resources Policy which governs the use of the campus network.  Consult the Knowledge Base article for
additional information on network services: http://sharepoint/kb/public/netwkaccess.htm

Administrative and Lab computers:  Campus-standard software installed on all office/faculty computers include the Microsoft Explorer browser for Internet access.

Students:  The Student Technology Fee contributes towards the cost of Internet access.  There is no additional charge for this service.  Individual Roadrunner accounts and other Internet Service Providers are not available on campus.  The following documents are available for assistance:

Connecting your computer to network resources