Network accounts are established for faculty/staff requiring access to network services upon notification from the campus Human Resources Office and will provide a basic network account with the following:

• Cobleskill e-mail account (40mb) where all official campus communication will be sent

• 200MB file storage on the network (referred to as your  M:Drive):  \\mdrive\employees\YourNetworkAccountUserName

• Access to the Y Drive (faculty network share for student access):  \\ntserv5\faculty

• Campus standard and curriculum specific software

• Faculty receive access to Blackboard (a web-based course management system that allows instructors to make course materials and information available through the web) http://www.blackboard2.edu/

•  Virtual Private Network (VPN) access for off-campus access to private network resources.  This service is restricted for off-campus access only. 

Account Establishment:
 

Once notified by Human Resources of appointment of a new employee, ITS will post a TechSupport case and will activate a basic network account for the term of the employee contract as indicated by the Human Resources Office.  ITS will alert the employee's supervisor when the account is established and will forward the account request to the ITS Programming Department to issue an 800 ID number.  Any requests for extensions or terminations of accounts are handled through the Human Resources Office who will forward approved requests to ITS for processing.

Banner privileges:   Requests for campus employees to have access to Banner are requested by the individual's supervisor.  Requests for additional Banner access is granted by the office that owns the data and must be e-mailed to Programming Services so that the access can be granted.  

Usernames are created using the following name convention:

• The first six letters of your last name (or your entire last name if it is shorter than 6 letters)

• The initial of your first name

Passwords:  The initial password will be forwarded to the employee's supervisor.

Password Requirements: 

• minimum of six alpha/numeric or special characters and a maximum of 30 characters (with no spaces)

• Network security policies require passwords to contain 3 of the following 4 elements:

1. at least one upper case letter

2. at least one lower case letter

3. at least one number

4. at least one special character (#, @, $, %, etc.)

Memorize your password -- do not write it down -- do not share it with others -- passwords maintain account security -- remember that you are responsible for your account!

Quotas:  In order to properly maintain these network functions, quota and management procedures have been put into effect on e-mail accounts and network file storage.  Users must maintain their accounts within the established quotas.